#12 Avoid Wearing A Headset
Have you been on a Zoom meeting where the host wore a large headset? Or perhaps you have seen videos where the presenter has some monstrosity on their head? Headsets just look awful and are very distracting for your audience.
If you need to listen to prompts or an organizer in your Zoom meeting then go for a small “in ear” monitor instead of a headset. These are very small and almost invisible and it is likely that your audience will be unaware that you are wearing this.
#13 Share Your Screen The Right Way
Sharing your screen is a great thing to do but it can be a disaster if you are not careful. If you have prepared some presentation slides then you will need to share your screen to show these to your audience. A good tip with slides is not to show all of the points at once. Introduce them one at a time to keep the attention of your audience.
Over the shoulder type of training is a good thing to do with Zoom. You can demonstrate things or teach people how to achieve something by sharing a web page or an application. Make sure that you have the relevant pages and applications open prior to your event. Waiting for web pages to load and applications to open is as dull as it gets for your audience.
If something has gone wrong then pause your screen so that your audience cannot see you frantically trying to rectify the situation. Try not to leave long pauses while you are fixing things. Keep talking and apologize that something has gone wrong.
#14 Use The Annotation Tools
The annotation tools in Zoom are great for making points and clarifying things for your audience so you need to learn how to use them properly and use them liberally in your Zoom events. A presentation slide is a pretty boring thing on its own, but once you start to make annotations it becomes a lot more interesting. The same applies to a web page.
#15 Use The Whiteboard
The Zoom whiteboard is another great tool that you should use to increase engagement. It is particularly useful if you want to explain a complex concept. You can also use it to jot down ideas that your audience has. Just use it in the same way that you would if you were in a face to face meeting.
If you are teaching a group of people on your Zoom event then you can let them use the whiteboard as well to confirm their understanding of the points that you want them to learn. Using the whiteboard is a great interactive way to drive up your engagement levels.
#16 Use Breakout Rooms When Teaching Large Groups
If you have a large group of people on your Zoom event then you can get them to put into practice what you have taught them by breaking them up into smaller groups and assigning them to “breakout” rooms so that they can brainstorm ideas, work on mini assignments and so on.
You will need to enable breakout rooms in your host settings to do this. Also it is a good idea to setup the breakout rooms prior to running your live Zoom event. If you don’t do this beforehand you can end up with a logistical nightmare to deal with during the event.
Create different breakout rooms and assign them different names if you want. As the administrator you can hover around between the rooms and check to see what is happening. You can answer questions while you are in specific rooms as well. It is a good idea to post a time limit on the breakout rooms otherwise things can get out of control.
When you are visiting the breakout rooms you can post announcements in them. You are in control of when your audience finish up in the breakout rooms and rejoin the main event. Once you make this announcement the groups will have a minute to finish their sessions and rejoin the main event.
#17 Questions & Answers
Tell your audience at the start of your Zoom event that you want them to participate as much as possible. Explain to them that they will get a lot more from the event if they ask and answer questions. Make it clear when they can ask questions and when they need to just pay attention to the presentation.
Should you have a question and answer session for your Zoom events? In most cases we recommend that you should. It is particularly important for webinar events and large meetings where you are explaining the details of a new project for example.
Interactivity is very important for your Zoom events. It is a good idea to plan your question and answer strategy for each event. Do you want participants to be able to ask their questions out loud? Or do you want all of the questions typed into the chat?
As the host of the event you can ask your audience questions throughout your event. You can ask them questions to check that they understand what you have presented so far. You can run a competition by asking a question and rewarding the person that provides the first correct answer and so on.
If you have a small number of participants on your Zoom event you can allow them to ask questions at the end of specific sessions. When people ask you questions you need to answer all of them that you can. You are going to get duplicate questions at times so make sure that you make this clear when you are providing the answers.
With large numbers of participants on a webinar for example it may not be practical to allow people to ask questions at any time. Managing loads of questions at once is not an easy thing to do. You may want to get some help with the management of questions in webinars.
Tell your webinar attendees that you will hold a question and answer session at the end and that you will do all that you can to answer all of the questions raised. With large audiences it is best to use the chat facility as the questions are stored there and you can go through them later on.
Sometimes you are going to receive an irrelevant question or something that doesn’t make sense. You need to handle these carefully so that the person asking the question does not feel embarrassed or left out.
You can include other interactive elements to your Zoom event such as surveys and polls. Do everything that you can to keep your participants focused on your event. Get them interacting with you as much as you can.
You can use the Zoom platform in a number of ways to grow your business and reach a larger audience. Preparation is essential for a good Zoom event. Pay close attention to your image, camera setup, lighting, and keep distractions out of your Zoom events. Use interactivity as much as possible to keep engagement levels high.